Abstract and Paper Submission Process

1.  Create an Account and/or sign in to https://aeroconf.org. Ensure that paper co-authors also establish accounts to receiver notifications related to a joint paper.

2.  Enter abstract information at https://aeroconf.org/admin/manage/my-submissions. Submit the abstract as early as possible and preferably before Jul 1 for timely review.  You will be notified by e-mail of review disposition and can also check status on your My Submissions website page.

3. Review the Authors Instructions for the IEEE Aerospace Conference (docx template) or (doc template).   Note that the Author's Instructions document is recommended as a template for your conference paper.

If using Latex, download and save:   2022 Latex Example

4.  On abstract approval, write your paper using the appropriate Word or Latex template.  If you have any issues downloading the templates, please e-mail erica@deionno@aeroconf.org.

5. Obtain required publication release approvals.

6. Submit your complete paper (in pdf format) no later than the Paper Submission Deadline, Oct 15, at https://aeroconf.org/admin/manage/my-submissions.  Note that draft, incomplete, or improperly formatted papers will NOT be reviewed.  There is no appeal process or secondary review.  Review comments are sent by mid-November.

7. If you expect to need a VISA support letter, see https://aeroconf.org/visa_letter/confirm and start the application process, which can take considerable time.  Note that there are two versions, one for early application before your paper has been reviewed and another for after it has been approved.

8. Download review comments for the paper at your My Submissions page.  If the paper has been Approved, respond to suggestions, make necessary corrections, and prepare your final paper.  If a Hold has been placed on the paper, make sure that your Session Organizer agrees to remove it based upon the changes made.

9. Convert your paper to PDF format.  Submit (upload) your verified paper on your My Submissions page before the Final Submission Deadline on Jan 14.

10.  Complete the IEEE Copyright Transfer via electronic means: eCF on your My Submissions page.  The copyright transfer is required by IEEE for your paper to be published in Xplore.

11. Register for the Conference in order to be included in the Conference Schedule.